LUIS PRIVACY NOTICE

 Livestock Information Ltd – Ear Tag Allocation System (LUIS) Privacy Notice

Date of last revision: 17 March 2022

Introduction
The UK General Data Protection Regulation provides individuals (known as data subjects) with the ‘Right to be Informed’. This means organisations that collect, store and use (or ‘process’) your data, are legally required to provide information to which you are entitled to. Privacy notices are designed to give you greater control of your personal data, as well as encourage those processing your data to act transparently and ensure your data’s confidentiality, integrity and availability.  

At Livestock Information Ltd we take the privacy and security of your personal information very seriously. We commit to protect any personal information you share with us, or that we legitimately receive from a partner organisation. We will be transparent when we process your personal data and act in accordance with data protection legislation. We will never sell your personal information to third parties.

If you have provided Livestock Information Ltd with your personal data and have not received or been directed towards our privacy notice at the point of collection, please contact data.protection@livestockinformation.org.uk to enable the Data Protection Officer to rectify this.

Contents:

1. Scope
2. Who we are and how you can contact us
3. What we use personal information for
4. Our lawful bases for processing personal information
5. Where we collect information about you from
6. What personal information we collect
7. Sharing of your personal information to third parties
8. How we keep your personal information safe
9. How we keep your information up to date
10. How long we retain personal information
11. Your choices and your rights
12. Changes to this Privacy Notice

1. Scope

This Privacy Notice applies to Livestock Information Ltd’s (LI Ltd) processing of personal data related to the Ear Tag Allocation System, for which LI Ltd is a data ‘processor’, receiving instruction from Defra (The Department for Environment, Food and Rural Affairs) who complete the role of a data ‘controller’ for this activity.

The processing of personal data belonging to users of the https://luis.livestockinformation.org.uk/ website (‘our website’), owned by LI Ltd, are also covered within this privacy notice.

Our privacy notice covering all LI Ltd activities is available on our website: https://livestockinformation.org.uk/privacy/

2. Who we are and how you can contact us

Livestock Information Limited is a company limited by guarantee registered in England no 12111174.

Livestock Information Ltd is a subsidiary of The Agriculture and Horticulture Development Board (AHDB) and is 51% owned by AHDB, with Defra owning the remaining 49%.

Livestock Information Ltd is working collaboratively with industry and Government to develop a world-leading multi-species livestock information service for cattle, sheep, pigs, goats and deer to be implemented from late 2020. Defra will be funding the statutory elements of the Livestock Information Service, while AHDB will manage the creation of new value-adding products which will drive wider benefits for the meat and livestock sector. More effective collection and use of livestock information through multi-species livestock tracing can ensure greater resilience and responsiveness to disease and improved food safety. The ability to connect data across the UK livestock sector has the potential to produce on-farm and sector-wide productivity and efficiency improvements.

If you have a query about what we do you can contact us at data.protection@livestockinformation.org.uk.

For data protection queries, please contact David Parkes, Data Protection Officer (DPO) data.protection@livestockinformation.org.uk.

The independent supervisory authority in the UK to uphold information rights is the Information Commissioner’s Office (ICO). Details on how to contact the ICO can be found at www.ico.org.uk/global/contact-us/.

Livestock Information Ltd is registered with the ICO’s fee payer’s database and can be searched via registration number ZA552692.

3. What we use personal information for

At Livestock Information Ltd we collect and use personal information for the purpose of delivering the Livestock Information Service (LIS) on behalf of Defra and AHDB.

An element of LIS is the statutory livestock traceability service on behalf of Defra.

• The statutory element of LIS is livestock traceability which Defra is required to supply under statute, by operation of EU Regulation 1760/2000, EU Regulation 21/2004 and EU Directive 2008/71/EC.

• Animal identification through tagging is a vital element of the LIS and the Ear Tag Allocation System will help facilitate this process by validating tag numbers, following requests from the ear tag manufacturers. To do this, some of your personal information will be shared with LI Ltd, including who you are and what type of tag you are ordering.
• For https://luis.livestockinformation.org.uk/ website users, we will collect your personal data to ensure the proper functioning and security of our website. For information on cookies, see our website cookie notice.

4. Our lawful basis for processing this personal information

‘Public Task’ – as an arms-length body of Defra processing personal information is necessary in the exercise of the official authority of Defra to supply livestock traceability under statute, by operation of EU Regulation 1760/2000, EU Regulation 21/2004 and EU Directive 2008/71/EC.

5. Where we collect information about you from

We will collect your personal information from other LI Ltd data sources for third party ear tag manufacturers to process orders where the system will allocate ear tag numbers.

We only receive the minimum amount of information necessary to complete the processing activities listed in this Notice.

We will collect personal information about the ear tag manufacturer employees so they can process their orders via the system.

6. What personal information is collected by, or shared with, LI Ltd

“Personal Information” is information that identifies you as an individual or relates to an identifiable individual. The following data fields are collected for the Ear Tag Allocation System and are shared with LI Ltd:

• Ear tag manufacturer contact details, including business email addresses identifying employees.
• Flock / herd identifiers, linking livestock and their keeper(s).
• Keeper contact details.
• County Parish Holding (CPH) numbers.

For https://luis.livestockinformation.org.uk/ website users, your IP address, operating system, web browser type and version are collected. This is to ensure the proper functioning and security of our website.

7. Sharing of your personal information to third parties

Livestock Information Ltd will never sell your personal information to third parties and we will not release your personal information to any company outside of the Livestock Information Ltd for their mailing or marketing purposes. Any sharing of your personal data will require a lawful basis to do so.

Where required, we will disclose your personal information to third parties for the following reasons:

• As part of the Livestock Information Service, for regulatory and animal health purposes, we will share your information with the Animal & Plant Health Agency (APHA), Food Standards Agency (FSA), The Rural Payments Agency (RPA), the Department for Environment, Food and Rural Affairs (Defra) or its equivalents in the Devolved Administrations or their appointed agents.
• We will share your data with our support partner, https://www.talkthinkdo.com/
• If required to respond to requests from courts or law enforcement agencies

8. How we keep your personal information safe

We ensure that there are appropriate and proportionate controls in place to protect your personal information. For example, we use encryption, where appropriate, and we store data within Livestock Information Ltd’s secure network and cloud environment. We also limit and control who has access to the personal information we hold through administrative, technical and physical access controls.

Where we use third party suppliers or partners to process personal data we put a contract in place that sets out our expectations and requirements, especially regarding how they manage and securely transfer the personal information and fully comply with all applicable data protection legislation.

Livestock Information Ltd’s own systems and storage are within the European Economic Area (EEA). Some of our suppliers or partners process personal information on our behalf outside the EEA, where a recognised data security protocol and safeguards are in place between the EU/UK and the third country.

9. How we keep your information up to date

The data within the Ear Tag Allocation System will be validated against an Animal and Plant Health Agency (APHA) database to ensure it maintains its accuracy.

If you tell us about errors in your data that was shared with us by another organisation, we will inform them and work with them to correct the data. This is in line with your right to rectification.

10. How long we retain personal information

We will retain your personal information for no longer than necessary for the purpose it was obtained, unless a longer retention period is required or permitted by law. In the event we have no lawful basis for processing your personal data, it will be securely disposed of.

Animal tag numbers will be retained indefinitely to prevent reissue and will only be used for tag performance statistics; any personal data identifiers will be anonymised at this point to prevent keeper identification.

It is our intention to publish our personal information retention schedule as soon as possible. Should you wish to discuss the retention of your personal data prior to the retention schedule being published, please contact data.protection@livestockinformation.org.uk

11. Your choices and your rights

By law you have certain rights over your personal data that we hold about you and these are summarised below. Some of the rights are complex and not all the detail is included in our summaries, you should therefore read the relevant guidance on the Information Commissioner’s Office website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.

To enquire about exercising any of these rights please contact the Data Protection Officer using the details given in section 2. We may need to verify your identity before implementing your request, for instance through photographic ID. Not all rights under the UK GDPR are absolute and your request may be denied where there is grounds such as an exemption under the Data Protection Act 2018.

Access: You (the data subject) have the right to ask for a copy of the personal information held about you – known as a Data Subject Access Request (DSAR). We are required to respond within one month, with extensions to that deadline only being applicable in extraordinary circumstances. There is no charge to deal with your request and you can make a subject access request verbally or in writing. Anyone exercising your ‘right of access’ on your behalf must have your explicit consent to do so. Processing related to your ‘right of access’ is a statutory requirement under GDPR and the Data Protection Act 2018.

Rectification: You have the right to ask us to correct any errors in the personal information held about you.

Objection: You have the right to make an objection (based on your specific situation) to how we are processing or profiling your personal information. The right to object is particularly important if we are processing your information under the conditions of a ‘public task’, or ‘legitimate interests’.  This is because these conditions must be based on not overriding your rights and freedoms against our purposes for using your personal information.  If we are using your personal information on these grounds and you wish to object, please contact data.protection@livestockinformation.org.uk.

Erasure: Please note that the personal information we hold to complete a ‘public task’ is not eligible for erasure.

Withdraw consent: This processing activity does not rely on consent.  

Automated decision-making or profiling in regards to your personal data: No automated decision-making or profiling is being completed by Livestock Information Ltd at this time. This privacy notice will be amended immediately should this change.

Make a complaint: You also have the right to lodge a complaint with the UK’s independent supervisory authority for upholding information rights – the Information Commissioner’s Office (ICO). Details on how to contact the ICO can be found at www.ico.org.uk/global/contact-us/. The ICO recommends you contact Livestock Information Ltd to discuss your concerns prior to opening a case with the ICO.

12. Changes to this Privacy Notice

We may change this Privacy Notice from time to time. The effective date of this Privacy Notice, given at the beginning, indicates the last time this Notice was revised. If we make any significant changes in the way we treat your personal information we will communicate this to you. 

Document Approval